Downstate New York State County Clerk Real Estate Recording and Continuation Information (Chart)/As of April 1, 2020

Downstate New York County Clerk Recoding and Continuation Information

At Hallmark Abstract Service we are committed to providing you with up-to-date information, resources and solutions to get through these difficult times vis a vis real estate transactions and the subsequent recording of documents.

Nassau County, Suffolk County and New York City (other than Staten Island) are available for the erecording of documents! Staten Island is accepting packages sent through overnight delivery.

NY county closure updates and current real estate webinars are highlighted below.

Thanks to AmTrust Title for compiling and sharing this information!

As Of April 1st

COUNTY PHONE NUMBER COUNTY CLERK CITY REGISTER RON SURROGATES ACTIONS/LIS PENDENS ETC.
NASSAU 516-571-2661 Closed to the public N/A   N/A N/A
SUFFOLK 631-852-2001 Closed to the public N/A   N/A N/A
NEW YORK 646-386-5955 Closed to the public; Can file essential documents Open *Y N/A N/A
BRONX 718-590-3648 Closed to the public; Can file essential documents** Closed *Y N/A N/A
QUEENS 718-298-0601 Closed to the public; Can file essential documents** Open *Y N/A N/A
KINGS 347-404-9750 Closed to the public; Can file essential documents** Open *Y N/A N/A
RICHMOND 718-675-7700 Closed to the public; Can file essential documents** Closed *Y N/A N/A
WESTCHESTER 914-995-3081 Closed to the public N/A   N/A  
ROCKLAND 845-638-5221 Open (9-5); Urgent Court Filings Only N/A   N/A  

 

Continuation…

COUNTY E-FILING/WALK-IN RESOURCES SEARCHES/CONTINS BUILDING LOAN FILINGS  MECHANIC

LIENS

NASSAU E-Filed or Mailed/Drop Box Land Records Available Online

 

Continuations can be run; Full searches cannot be done, with the exception of reissues and late maps after 1992 however, cannot get copies of filed maps. By Mail or Drop off only By Mail or Drop off only
SUFFOLK E-Filed (limited to Assignments, Deeds, Mortgages, POA, Release & Satsfactions) or Mailed/Drop Box Click Here Contins can be run; Full searches cannot be done, with the excepion of reissues & updates- Examiners given access to clerk index database (1986-date only) By Mail or Drop off only By Mail or Drop off only
NEW YORK E-Filing/Mailed or Walk in Click Here Continuations can be run No No
BRONX E-Filing/Mailed or Walk in Click Here Continuations can be run No No
QUEENS E-Filing/Mailed or Walk in Click Here Continuations can be run No No
KINGS E-Filing/Mailed or Walk in Click Here Continuations can be run No No
RICHMOND Mail Only  Click Here Continuations/Full Searches can be run (less surrogates & LPS) – Also cannot obtain copies, order files or order microfilm  No No
WESTCHESTER E-Filed or Mailed for Recording Click Here E-Filed or Mailed for Recording (including BLA’s, NOL and ML’s) By Mail Only By Mail Only
ROCKLAND E-Filed or Mailed for Recording N/A Continuations can be run Yes Yes

 

Note:

* A Certificate of Conformity must accompany the filing

** Not including building loan agreements

Upcoming Commercial Real Estate Webinars
Date Time Event
4/2 1:00 PM Bisnow: What Lies Ahead for NY Industrial Real Estate?
4/2 4:00 PM Marcus & Millichap : Getting Through the Global Health Crisis Together
4/3 1 – 2:00 PM Alston & Bird: The Road Ahead: Keeping Up with the Regulatory Onslaught and Forbearance Agreements
4/9 12:00 PM Bisnow: Capital Markets Webinar Featuring The Father Of CMBS Ethan Penner
Anytime Commercial Observer: [Video] Ohm Run: Douglaston Development’s Jeffrey Levine

 

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